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23rd Meeting of the Council of Foreingn Ministers of the Economic Cooperation Organization (Dushanbe, 16-17 April 2018 )

 INFORMATION

ON PROTOCOL AND ORGANIZATIONAL ARRANGEMENTS OF THE SENIOR OFFICIALS MEETING (SOM) AND MEETING OF THE COUNCIL OF FOREIGN MINISTERS (COM) OF THE ECONOMIC COOPERATION ORGANIZATION (ECO)

Dushanbe, 16 – 17 April 2018

1. Information


1. Information  

2. Venue  

3. Meetings Coordinator

4. Website and E-mail

5. Registration of Participants

6. Accreditation

7. Visa Information

8. Arrival and Departure

9. Liaison Officers

10. Hospitality

11. Accommodation

12. Transportation

13. Working Language

14. Badges

15. Security Arrangements

16. Media Accreditation

 

1. INFORMATION

 

1.1. The 23rd Meeting of the Foreign Ministers of the Economic Cooperation Organization (COM ECO) will be held on April 17, 2018 in Dushanbe.

 

1.2. The Meeting of Council of Ministers is preceded by a Senior Officials Meeting (SOM ECO), which will be held on April 16, 2018 in Dushanbe.

2. VENUE

2.1. The ECO Senior Officials' Meeting (SOM) and the ECO Ministerial Council Meeting will be held in Dushanbe, State Guest House, Building No. 8, "White Hall".

2.2. Separate rooms in the Building "B", State Guest House will be provided for bilateral meetings of delegations. Bilateral meeting rooms will be offered on official requests sent via E-mail: protocol@mfa.tj and com23eco@mfa.tj

3. MEETINGS COORDINATOR

3.1. Department of External Economic Cooperation and the State Protocol Department of the Ministry of Foreign Affairs of the Republic of Tajikistan are the coordinators of ECO SOM and COM Meetings.

Department of External Economic Cooperation

Phone: + 992 37 227 68 52

Fax: + 992 37 221 02 59

E-mail: com23eco@mfa.tj

State Protocol Department

Phone: + 992 37 221 99 31, + 992 37 227 68 43

Fax: + 992 37 221 02 59

E-mail: protocol@mfa.tj

4. WEB SITE AND E-MAIL

4.1. Official information on the terms of the meetings is available on the website: www.mfa.tj

4.2. Official E-mail of the 23rd Meeting of COM of the Economic Cooperation Organization is the following: com23eco@mfa.tj

5. REGISTRATION OF PARTICIPANTS

5.1. Participants should complete the Registration Form and send list of delegations not later than 20 March 2018 via E-mail com23eco@mfa.tj and protocol@mfa.tj

5.2. The Registration Form is available on the website www.mfa.tj. Photo of the member of delegation should be uploaded and attached on the Registration Form. Photo must be colored, taken on a white/light background, 300 dpi.

6. ACCREDITATION

6.1. Heads of delegations presented at the ministerial level will be given special pins. Badges of the relevant category with a photo of the bearer will be issued to the participants.

7. VISA INFORMATION

7.1 Delegations need to apply to the diplomatic missions or consular offices of the Republic of Tajikistan in host countries to obtain a visa of the Republic of Tajikistan.

https://www.visa.gov.tj

Additional information regarding the rules and procedures of obtaining visa of the Republic of Tajikistan is available on the website of the Main Consular Department of the Ministry of Foreign Affairs of the Republic of Tajikistan at the following link: https://www.consular.tj/poryadok-oformleniya-vizi.aspx

8. ARRIVAL AND DEPARTURE

8.1. Delegations – participants of SOM and COM Meetings will be received and seen off at Dushanbe International Airport.

8.2. Delegations should submit to the Ministry of Foreign Affairs of the Republic of Tajikistan flight details, including date and time of arrival/departure not later than 20 March 2018.

8.3. For private (special) flights, delegations should apply to the State Protocol Department of the Ministry of Foreign Affairs of the Republic of Tajikistan and send a flight plan/itinerary via E-mail protocol@mfa.tj

8.4. Heads of delegations will be received and seen off through CIP Lounge of the airport. Motorcade will not be allowed in the airfield.

8.5. Delegations should appoint authorized persons responsible for the passports and necessary formalities of border and customs control at the airport upon arrival/departure.

9. LIAISON OFFICERS

9.1. A Liaison Officer of the Ministry of Foreign Affairs of the Republic of Tajikistan will be designated for each delegation to settle organizational and protocol arrangements.

9.2. The list of Liaison Officers of the Ministry of Foreign Affairs of the Republic of Tajikistan is available on the website www.mfa.tj

 

10. HOSPITALITY

10.1. The Tajik side provides the following hospitality format:

for the member states of the Economic Cooperation Organization:

 

EVENT

DATE

 

TERMS

FORMAT

TOTAL

SOM ECO

16.04.2018

3 nights

(15 – 17.04.2018)

 

1 + 2

3

COM ECO

 

17.04.2018

2 nights

(16 – 17.04.2018)

 

1 + 1

2

 

for the ECO Secretariat: 1 + 15 for 3 nights

for observers: 1 + 1 for 3 nights

for regional institutions/specialized agencies/affiliated bodies of ECO: 1 for 3 nights

11. ACCOMODATION

11.1. Delegations will be accommodated in the State Guest House in accordance with the fixed format. The host country additionally offers the following hotels at the expense of the visiting delegations: Hyatt Regency, Sheraton, Dushanbe Serena, Tajikistan and Avesto.

11.2. Delegations (SOM and COM) should submit an application to the State Protocol Department (protocol@mfa.tj) by 20 March 2018, indicating necessary quantity and category of rooms required for the accommodation of respective delegation.

11.3. List of delegation (full name, position), whose accommodation will be covered by the host side, should be sent by E-mail protocol@mfa.tj and com23eco@mfa.tj not later than 20 March 2018.

12. TRANSPORTATION

12.1. The host country provides the following vehicles for delegations:

FOR ECO MEMBER STATES

(at the ministerial level)

 

For Protocol

-

1

For the Head of Delegation

-

1

Minibus (9 seats)

-

1

FOR ECO MEMBER STATES

(below the ministerial level)

 

For the Head of Delegation

-

1

FOR ECO SECRETARIAT

 

For Protocol

-

1

For the Secretary – General

-

1

Minibus

-

1

 

FOR DELEGATIONS OF REGIONAL INSTITUTIONS, SPECIALIZED AGENCIES

AND THE ECO AFFILIATED BODIES

 

For the Head of Delegation

-

1

12.2. The diplomatic mission of respective country in the Republic of Tajikistan may submit an application to the State Protocol Department of the Ministry of Foreign Affairs of the Republic of Tajikistan for renting additional vehicle(s).

12.3. The diplomatic mission may use up to 3 (three) vehicles of the mission. In this case, respective diplomatic mission should forward to the State Protocol Department of the Ministry of Foreign Affairs of the Republic of Tajikistan the following information: vehicle’s type and model, number plate and driver’s full name.

12.4. For security reasons, entry into the territory of the State Guest House will be restricted. Special sticker will be given for vehicles to enter the territory of the State Guest House.

13. WORKING LANGUAGE

13.1. The working languages of events (SOM, COM) are Russian and English.

13.2. During the events simultaneous translation will be provided from Russian into English and from English into Russian.

13.3. Official documents of the COM Meeting will be published in Russian and English languages.

14. BADGES

14.1. Access to venues of events will be restricted and regulated by the following categories of badges:

The category "P" badge on a green background with inscription "PROTOCOL" will be given to the protocol officer of the delegation.

The category "D" badge on a blue background with inscription "DELEGATE" will be given to a member of the delegation attending SOM and COM Meetings in accordance with the format of participation.

The category "A" badge on a purple background with inscription "ACCOMPANYING" will be given to accompanying member of the delegation without the right to participate in SOM and COM Meetings.

The category "S" badge on a red background with inscription "SECURITY" will be given to security officers of the delegation without right of access to the meetings venues.

The category "M" badge on a yellow background with inscription "MEDIA" will be given to the representative of media team of the delegation with the right of access to the Press Conference Hall, as well as to the venue of photo ceremony.

15. SECURITY ARRANGEMENTS

15.1. The Tajik side undertakes all necessary measures to ensure safety of delegations during their stay in the Republic of Tajikistan.

15.2. Security officers are not allowed in the Meeting Rooms, Press Conference Hall and venue of official reception.

15.3. Delegations have to submit the list of security officers accompanying the head of delegation not later than 20 March 2018 by E-mail: protocol@mfa.tj or com23eco@mfa.tj In case security officer carries weapons and radio communication equipment (radio), respective delegation should fill in the Application Form for Permission of Entry, Possession and Carrying of Weapons and Application Form for Permission of Entry, Possession and Use of Wireless Devices (Application Forms are available on the website www.mfa.tj section "State Protocol").

16. MEDIA ACCREDITATION

16.1. For the accreditation of the media team arriving in Dushanbe to cover the SOM and COM Meetings, it is required to fill in Application Form and send it with the following information by E-mail informdepartment@mfa.tj and pressaccreditation@mfa.tj

- Letter signed by the Chief of the media agency (full name of the members of media team, technical, support staff);

- Photo 3,5х4 cm, 300 dpi, JPEG;

- Full name of media representative;

- Name of the media agency, country and position.

- Copy of passport

- CV of media representative

- Official address of the media agency and E-mail address

16.2. Deadline for the application forms from media representatives is 20 March 2018. For more information, please contact the Department of Information, Press, Analysis and Foreign Policy Planning of the Ministry of Foreign Affairs of the Republic of Tajikistan by phone (+992 37) 221-43-53, (+992 37) 221-43-69; fax (+992 37) 221-02-59.

 

© 2019 Ministry of foreign affairs of the Republic of Tajikistan
© 2019 Address: 33 Sheroz str., Dushanbe 734001, Republic of Tajikistan
Tel:(992 37) 2210551, (992 37) 2211808 Fax: (992 37) 2210259;
E-mail: info@mfa.tj